Executive Assistant

EXECUTIVE ASSISTANT

 

Job details

Job Type

Full-time

Number of hires for this role

6

Qualifications

    • Associate (Required)
    • Top Secret (Required)
    • Administrative Experience: 6 years (Preferred)

Full Job Description

The Henderson Group Unlimited, Inc., a government contractor, is searching for candidates to fill an opening for an Executive Assistant in the St. Louis, MO area. Candidates must possess a Top-Secret SCI Clearance and will be anticipated to support a variety of NGA offices requiring highly experienced administrative support.

Job Description: The Executive Assistant is expected to offer a combination of proven experience and expertise to independently support a customer office with a broad range of administrative activities. This person can independently accomplish demanding and challenging administrative tasks that are routine and involve high levels of complexity.

Required Skills/Qualifications:

  • Prior DOD and/or NGA experience working in a related field.
  • Prior experience working with the military and understanding of the services.
  • Proficient working knowledge of applications such as PeopleSoft; PRISM; NGA Central Electronic Routing and Tasking System (N-CERTS); SharePoint; Management and Execution Tracker (MET).
  • Ability to schedule, coordinate, set-up, and operate NGA Video Teleconference (VTC) equipment.
  • Overseeing office spend plans for travel, supplies, and awards.
  • Possesses a working knowledge of the NGA internal coordination and approval processes.
  • A working level understanding of NGA corporate processes
  • Working knowledge of Access database.
  • Support administrative requirements at the mid to upper management levels of an office.
  • Take immediate corrective action to ensure continuity in communications, as needed.
  • Support office discussions regarding the organization’s administrative business, and specifically advise office leadership and management on the administrative implications of additions, deletions, or changes to the varied functions of the organization.
  • Prepare reports, summaries or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices under general directives with minimum assistance or guidance.
  • Support the office with development of guidance, procedures and/or policies relative to facilitating administrative activities of the organization.
  • Ability to work independently using judgement to establish priorities, resolve problems, and plan and organize work in support of the office mission.
  • Excellent communication skills, both verbally and written.
  • Experience with the Defense Travel System (DTS), knowledge of the Federal Travel Regulation (FTR) and Joint Travel Regulation (JTR)

Minimum Education and Work Experience for position:

Bachelor’s Degree with minimum of 4 years Administrative experience OR an Associate’s Degree with a minimum of 6 years Administrative experience.

Please send resumes and compensation history to: mholbrookhendersongroupinc.net.

Henderson Group Unlimited, Inc. is an Equal Opportunity & Affirmative Action Employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. EOE/Minorities/Females/Vet/Disabled.

Job Type: Full-time

Schedule:

  • 8 hour shift
  • Monday to Friday

Application Question(s):

  • What are your Salary requirements?

Education:

  • Associate (Required)

Experience:

  • Administrative Experience: 6 years (Preferred)

Security Clearance:

  • Top Secret (Required)

 

Job details

Salary

Up to $20 an hour

Job Type

Part-time

Number of hires for this role

1

Full Job Description

POSITION: Executive Assistant

COMPANY: Project Compassion NFP

REPORTING TO: Executive Director

STATUS: Part-time, Employee

LOCATION: Belleville, Illinois

START DATE: July 15, 2021

ABOUT THIS POSITION

Project Compassion NFP is seeking to add an Executive Assistant (EA) to our growing team! Successful candidates for this role have knowledge of the Not-for-Profit industry and professional experience supporting C-Suite Executives. This individual will be able to complete high priority projects while managing the nuances and complexities that come along with a busy Not For Profit organization.

The Executive Assistant (EA) will support our Executive Director and serve as a liaison to Project Compassion NFP’s Board of Directors. They will ensure that the details of each day are coordinated between team members and stakeholders. This role is important to the functioning of Project Compassion NFP and the objectives required are to assist with the smooth running of the overall business operations. The Executive Assistant must also be passionate about the mission of Project Compassion NFP, which is to enhance the lives of low-income and homeless youth and young adults in the community through education, compassion, and empowerment.

YOU’RE PERFECT FOR PROJECT COMPASSION IF:

  • You have previous experience working in Not-For-Profit Organizations.
  • You enjoy working in an environment that is mission conscious, driven by results and community oriented.
  • Your organizational skills reflect your ability to prioritize and perform multiple tasks seamlessly with sharp attention to detail.
  • You have exemplary interpersonal skills and the propensity to build relationships with stakeholders, including staff, board members, external partners, and donors.
  • You are an effective communicator – proactive in outreach, professional in delivery.
  • You are a self-starter, eager to take initiative and anticipate needs.
  • You have a natural sense of urgency. When issues arise, you are the first to tackle them.
  • You exude a high level of professionalism and emotional maturity.
  • You are a team player who can also be effective independently.
  • You can handle confidential information with discretion.

RESPONSIBILITIES

Executive Support

  • Open the Project Compassion office at 8:30am Monday – Thursday each week.
  • Maintain the calendar of the Executive Director including appointments, meetings, and travel. Know and understand all key dates, commitments and complexities of the Executive Director’s schedule, time-blocking accordingly.
  • Monitor and respond to communication coming into the Executive Director’s office, including phone calls, email, and snail mail. Facilitate open dialogue between the Executive Director and internal departments that promotes leadership, trust, and support of senior management staff.
  • Organize internal and external meetings on behalf of the Executive Director, confirming locations, setting meeting reminders, drafting, and circulating meeting agendas, preparing, and distributing minutes.
  • Schedule travel and travel logistics including flights, hotel, car rental, and any other necessary accommodations. Coordinate meeting schedule and compiling documents for travel related meetings and completing expenses upon return.
  • Maintain office supplies by checking stock to determine inventory levels, anticipating requirements, placing or picking up supply orders; verifying receipt and placing items in their appropriate place upon arrival.
  • Create and/or update acknowledgement letters, bios, personal correspondence, and other documents that aide the Executive Director’s ability to effectively lead the company.
  • Research and follow up on issues raised by the Executive Director, including those sensitive and/or confidential in nature. Determine the appropriate course of action, response, or referral to appropriate department/team member.
  • Prioritize conflicting needs, handling matters expeditiously and proactively. Following through on projects until successful completion, sometimes with the looming pressure of deadlines.

Board Support and Liaison

  • Serve as the Executive Director’s administrative liaison to Project Compassion’s Board of Directors. Communicate directly on behalf of the Executive Director, with Board members, donors and others on matters related to program initiatives.
  • Gather department reports, assemble board packets, and assist with documentation preparation, meal planning and ordering as needed. Create agendas and minutes for board meetings.
  • Comply with rules and regulations set in the bylaws regarding the board and board committee matters, including advance distribution of materials before meetings in electronic and paper format.

Job Type: Part-time

Pay: Up to $20.00 per hour

Schedule:

  • 8 hour shift

Application Question(s):

  • Please list your social media handles.
  • What are your core values?
  • Do you have professional experience working at a Non-Profit Organization? If so, tell us about it?
  • Do you know anyone who is employed at or on the Board of Directors for Project Compassion NFP? If so, who do you know and how do you know them?
  • Why do you want this job?
  • What would you like us to know about you that differentiates you from other applicants?

Work Location:

  • One location

Work Remotely:

  • No

 

Job details

Salary

$54,217 – $70,481 a year

Job Type

Full-time

Full Job Description

Duties

Summary

As the Executive Assistant you will work in the Director’s Office located in the St. Louis Regional Office in Overland, MO. The incumbent will advise and assist with office procedures, scheduling, and manage other clerical staff in the office. You will coordinate or participate in a wide spectrum of projects within the Director’s Office.

 

Responsibilities

  • Receive all correspondence for the Director and Assistant Director’s Office, both regular mail and e-mail.
  • Maintain the Director’s Office mailbox.
  • Assist in handling complaints and dissatisfaction from sometimes hostile customers of various backgrounds.
  • Ensure accuracy, timeliness and proper format for all reports, surveys and special requests.
  • Analyze and conduct problems that have occurred within secretarial and administrative groups within the office.
  • Ensure that all correspondence received in the Director’s Office from Members of Congress, the White House, and correspondence controlled by VA Central Office is proporerly accounted for and controlled.
  • Make all travel arrangements for the Director and Assistant Director.

Travel Required

Not required

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

0301 Miscellaneous Administration And Program

Similar jobs

  • Assistants, Executive
  • Assistants, Office
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  • Requirements

Requirements

Conditions of Employment

  • You must be a U.S. citizen to apply for this job
  • Selectees are subject to a background/suitability investigation
  • Selective Service registration is required for males born after 12/31/1959
  • A probationary period may be required for employees and supervisors

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience:
Applicants must have one year of specialized experience equivalent to at least the GS-7 level or pay band in the Federal service that includes: 1) administrative work to which includes assisting and advising the Director and Assistant Director; 2) knowledge of functions and procedures in various electronic programs; 3) perform duties related to personnel matters and policies within an organization; and 4) understanding of benefits eligibility and the related process.

OR

Applicants may also qualify based on education. To qualify for education applicants must have 2 (two) full academic years (36 semester hours of progressively higher level graduate education) or a master’s degree or equivalent graduate degree such as LL.B. or J.D. at an accredited college or university in a field directly related to this position.

OR

Applicants may qualify based on a combination of education and experience. To combine education and experience, determine the total qualifying experience as a percentage of the experience required for the grade level. Then determine the education as a percentage of the education required for the grade level. Finally, add the two percentages. The total percentage must equal at least 100 percent to qualify for that grade level. Note that only graduate education in excess of the amount required for the next lower grade level can be combined with the appropriate level of experience to qualify for positions at grade GS-9. For example, if a school’s requirement for 1 year of graduate study is 18 semester hours, only graduate education beyond the first 18 semester hours or 27 quarter hours can be combined with GS-7 level experience to qualify for a GS-9 level position. Thus, 18 or fewer semester hours of graduate education and 6 months of GS-7 level experience cannot be combined to qualify for a GS-9 position.

Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience you document, to include volunteer experience.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Only education or a degree recognized by the U.S. Department of Education from an accredited college, university, school, or institution may be used to qualify for Federal employment. You can verify your education: here If you are using foreign education to meet qualification requirements, you must include a Certificate of Foreign Equivalency with your transcript(s) in order to receive credit for that education.

Additional information

Work Schedule: Regular office hours; Alternate work schedules are available

Title/PD#: Executive Assistant GS – 9; PD #38641

Promotion Potential: This position is at full performance level.

Time-in-grade:
Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-9 position you must have served 52 weeks at the GS-7 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information.
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about ICTAP and CTAP eligibility can be found here.VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.

This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an Alternate Application.

 

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Applicants who do not fully address the specialized experience needed for the position (as described above in the job announcement) in their resume or who do not possess the education to substitute for it will not be referred for consideration. After you have met the minimum qualifications, you will be rated on the following competencies based on your application for this position:
Competency1- Analysis & Management – Knowledge of all of coordination and execution of business functions
Competency 2 – Administration & Management – Knowledge of management principles, organizational theory and techniques of analysis and evaluation.
Competency 3 – Problem Solving – Ability to identify and analyze problems; use reasoning to find solutions.
Competency 4 – Self Management – Skill in setting well defined and realistic personal goals to achieve responsible behavior.
Competency 5 – Communication – Knowledge of expressing information in verbal and written forms. If you are referred for consideration, you may be asked to submit additional job-related information, which may include, but is not limited to responses to the knowledge, skills, and abilities; completion of a work sample, and/or an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. Notice to Applicants: It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual’s employment experience will be used only to determine the person’s qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual’s personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.

Background checks and security clearance

Security clearance

Other

Drug test required

No

Position sensitivity and risk

Non-sensitive (NS)/Low Risk

Trust determination process

Suitability/Fitness

  • Required Documents

Required Documents

The following documents are required for all applicants:

  • DD-214/ Statement of Service
  • Resume

Review the information below and submit any additional documents (as needed) to demonstrate your eligibility and/or qualifications for the position: Current Federal Employees:

  • If you are applying using your status as a current federal employee or as a VEOA candidate (who is a current federal employee) you must submit an SF-50.
  • To support your claim that you have the required time-in-grade, you must submit your most recent promotion, within-grade increase, or appointment SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 in order to demonstrate their eligibility.
  • If you previously held a higher grade, you must also submit an SF-50 showing that grade.

Resume

  • Your resume may be submitted in any format, however we strongly recommend using USA Jobs resume builder as it contains all of the information required on federal resumes.
  • For qualifications determinations your resume must contain hours worked per week, the dates of employment, and the level of your experience. If your resume does not contain this information you will not receive consideration for this position.
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is “most recent.” It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.

Applicants claiming Veterans’ preference must also submit:

  • A legible copy of your DD Form 214, “Certificate of Release or Discharge from Active Duty,” showing all dates of service, as well as character of service (Honorable, General, etc.). The member 4 copy of your DD Form 214 is preferable. Copies of DD-214’s can be requested here.
  • Current active duty members must submit a signed statement of service from their commander dated within the last 120 days that contains their expected discharge date, their release from active duty under honorable conditions, any medals awarded, and the timeframe of their service so eligibility can be determined.
  • Veterans claiming 10 point preference must also submit an SF-15 and all documents indicated on the form as proof of type of preference. This includes a VA letter supporting your disability claim with the overall percentage listed.
  • If you are unsure as to whether you qualify for Veterans’ preference, please consult the U.S. Department of Labor’s Veterans’ Preference Advisor here.

Transcripts

  • If you are basing all or some of your qualifications on education or if a degree is required for the position, a transcript must be included as part of your application package.
  • Unofficial transcript(s) may be submitted, however it must contain the course names, levels, credits earned, and grades received.
  • Your transcript must contain the degree conferred date if you are substituting a degree for experience.
  • If you are claiming superior academic achievement (SAA) ensure you submit completed transcript(s) to demonstrate it. The requirements for superior academic achievement can be viewed here.
  • A photocopy of your degree is not acceptable in place of a transcript.
  • An official transcript will be required at a later date if you are selected for the position.

Applicants claiming CTAP/ICTAP eligibility must also submit:

  • Certification of expected separation, reduction-in-force separation notice, or notice of proposed removal; and your most recent performance evaluation; and an SF-50 demonstrating your separation or the position you will be separated from. Or
  • Worker’s compensation separation: agency certification of inability to place employee and notification of separation or a separation SF-50. Or
  • Disability annuity termination: Notification from OPM of disability annuity termination and separation SF-50 of the last position held. Or
  • Military reserve or National Guard technician special disability retirement annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard bureau and separation SF-50 of the last position held

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. You will not be contacted for additional information. In addition to the information listed above, please use this checklist to ensure you have included other documents required for your application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

 

Help

This job is open to

  • Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a “surplus” or “displaced” employee.

  • Federal employees – Competitive service

Current or former competitive service federal employees.

  • Internal to an agency

Current federal employees of this agency.

  • Military spouses
  • Veterans

Clarification from the agency

This vacancy is open to Status Candidates (Merit Promotion, Transfer, and Reinstatement Eligible), VEOA , ICTAP/CTAP, Chapter 31, 30% or more disabled veteran, and eligible spouses of active duty military members